From the 4th calendar day of the following month, the payroll files for the previous month are available for download in the Hrmony Admin Portal. These files contain the verified and processed employee data, which you can use in various formats (e.g., Excel, CSV, DATEV) for your payroll accounting.
When and how do I receive my payroll files?
Your payroll files for the previous month are available for download in the Hrmony Admin Portal starting from the 4th calendar day of the following month.
Where can I find the payroll files?
In the Admin Portal on the left under "Payroll Files".
Why from the 4th calendar day?
This schedule ensures careful and accurate processing of all data. The process is as follows:
- Submission of receipts – Employees submit their receipts by the end of the current month.
- Review by Hrmony – Each receipt is checked for completeness, legibility, and tax refund eligibility.
- Creation of payroll files – After the review is completed, the refund amounts are determined and summarized in the payroll files.
- Provision in the Admin Portal – From the 4th calendar day of the following month, the files are available for download.
- Payment via payroll accounting – Payment to employees is made through your payroll accounting. Hrmony provides the necessary payroll data but is not responsible for the actual payment.
Available file formats
| Format | Use |
|---|---|
| Excel (.xlsx) | Flexible further processing |
| CSV (.csv) | Flexible further processing |
| DATEV Lodas (.txt) | Direct import into DATEV Lodas |
| DATEV Payroll + Salary (.txt) | Direct import into DATEV Payroll + Salary |
Note: For the DATEV formats, you need the advisor number of your tax office as well as your client number. The Excel and CSV files can be adapted to other payroll programs such as SAP, Peras, Sage, or Lexoffice if needed.
You can find the settings for the payroll files under "Organization" in the Admin Portal.
Any questions? Our support team is happy to help – just use the chat at the bottom right of this page.
You will find the payroll files broken down by benefit in your Admin Portal.
If you want to learn more about the payroll files, click here:
Which payroll files can I download in the Admin Portal?