How do I adjust balances (and daily values) for all employees? – Hrmony Help Center

With the multi-select function in the Admin Portal, you can easily select multiple employees at once and adjust their benefits (in this example, the meal subsidy) for an efficient and time-saving adjustment of balances (and daily values).

With the multi-select in the Admin Portal, you can adjust balances and daily values for all employees simultaneously – quickly and efficiently.

Step 1: Select employees

In the left menu, select "Employees".
Click on the gray header on the checkbox to select all employees.
In the green menu bar at the bottom, select "Select all employees".
Click on "Edit benefit".
In the next step, select "Edit meal subsidy" to adjust balances and/or daily values.

Step 2: Edit daily values and balances

You will be redirected to the editing page. Here you have two options:

Direct input – Make adjustments individually per employee in the list.
Fill assistant – Adjust all values simultaneously using the assistant on the left side.

Tip: If most employees should receive the same balance and daily values, it is recommended to first set all values using the fill assistant and then only enter the deviations manually.

Bildschirmfoto 2025-12-15 um 15.57.00.png

Step 3: Save changes

Click "Continue" at the bottom right.
Confirm the adjustments with "Save changes".

Step 4: Processing and overview

After saving, the system will automatically begin processing. Once this process is complete, you will receive an overview with:

✅ Successfully applied changes
❌ Changes not applied including the respective reasons

Step 5: Check and correct errors

If individual changes were not applied, click "Try again". Check your entries, correct any errors, and upload the data again.

Process complete – the new values are active 🎉

If all changes were successfully applied, the new values will be displayed to employees immediately or from the selected month in the app.

Important: If the adjustment was made in the current month, it applies retroactively from the 1st of the month – including for already submitted receipts. At the latest when submitting a new receipt or generating the payroll file, all receipts will be recalculated with the updated values.