New at Hrmony: HelloBonnie by Hrmony
We are expanding our portfolio with the modern HelloBonnie non-cash benefit card. Benefit now from a modular system that combines tax-optimized budgets with the freedom of a Mastercard directly within the Hrmony platform.
This guide explains how to set up HelloBonnie for your company. The onboarding process consists of five steps and can be completed in a short time.
⚠️ Note: The following information does not constitute tax or legal advice and does not replace individual consultation by a qualified legal or tax firm.
Step 1: Register Your Company
The initial registration must be carried out by a legal representative or an authorized person of the company (e.g., shareholder, managing director, or manager with power of attorney).
Here’s how to proceed:
- Send us the name and email address of the person to be registered to 📧 support@hellobonnie.de
- The person will receive an individual registration link via email
- Through this link, a digital registration process with our partner bank Swan SAS will be conducted – company and personal data will be requested
Important: The registration link may be used exclusively by the designated person and must not be shared.
Authorized person (not a legal representative)? In this case, the following additional documents are required:
- Completed power of attorney document (can be downloaded during the process)
- Copy of the identity card or passport of a legal representative
Note: During the process, the partner bank Swan SAS may request information directly by email. Please also check emails from swan.io. If you encounter any problems, contact support@hellobonnie.de.
Step 2: Invite Admin Managers
After successful registration, the authorized person will gain access to the HelloBonnie Dashboard. Additional Admin Managers can then be invited to manage the benefit administration.
Important: The first Admin Manager must be once confirmed by the authorized person in the dashboard after registration. All further Admin Managers can then be invited and confirmed by already approved managers.
Step 3: Book an Onboarding Session
To make your start with the HelloBonnie Dashboard as easy as possible, we conduct a joint Onboarding Session. During this session, you will learn all relevant functions: invitations, benefit top-ups, assignments, billing, and more.
👉 Book your onboarding appointment directly in the onboarding calendar.
Note: Registration with HelloBonnie always starts from the 1st of the month. Please select an onboarding appointment from the 5th of the month onwards to allow enough time for the registration process.
Step 4: Invite Employees
Once Admin Managers have access to the dashboard, employees can be invited. Three options are available:
| Option | Description |
|---|---|
| Invitation Link | Individually configurable link visible in the dashboard |
| Email Direct Invitation | Direct invitation of individual employees via email |
| Bulk Invitation | Send CSV export from your HR system to support@hellobonnie.de (first name, last name, email address required) |
Important: After the initial login, employees must be once confirmed by an Admin Manager in the dashboard.
Free Tutorial Webinar Hrmony offers a free tutorial webinar including Q&A for employees. Book an appointment in the tutorial calendar and forward the invitation to your employees.
If employees have questions, they can always contact 📧 support@hellobonnie.de.
Below is a suggested email you can send to your employees:
We are pleased to inform you that you can now use the benefits platform HelloBonnie. You will receive a non-cash benefit budget every month, which you can flexibly use both regionally and digitally via the HelloBonnie app & smartcard. Please register directly via this link (→ your individual invitation link) using your company email address. A short explanatory video about registration and how HelloBonnie works can be found here. If you have any further questions, please feel free to contact HelloBonnie support at support@hellobonnie.de. They provide very prompt assistance.
Step 5: Enjoy Benefits
Once you have topped up your benefit account via the HelloBonnie Dashboard, you can assign benefit budgets to your employees in real time.
Employees receive an email notification as soon as their balance has arrived and can select their benefits directly – flexibly in the Regional Spaces or the Brand Spaces.
Overview: The Onboarding Process
| Step | Task | Who? |
|---|---|---|
| 1 | Company registration via Swan SAS | Legal representative / authorized person |
| 2 | Invite and confirm Admin Managers | Authorized person |
| 3 | Book onboarding session | Admin Manager |
| 4 | Invite employees | Admin Manager |
| 5 | Top up balance & assign benefits | Admin Manager |
Questions about onboarding? Our support team is happy to help you: 📧 support@hellobonnie.de