Employees submit their receipts digitally via the Hrmony App or by email. Hrmony then takes over the complete electronic archiving – as an employer, you do not have to keep the receipts yourself.
The key points at a glance
| Topic | Details |
|---|---|
| Archiving | Completely electronic by Hrmony |
| Own retention obligation | Does not apply to the employer after successful submission |
| Retention period | For the entire duration of the contract |
| Maximum retention period | Usually 10 years (GoBD-compliant) |
| Deletion after contract end | At the latest 90 days after contract end |
What happens when the contract ends?
After the contract ends, you can export and receive the archived receipts upon separate request – for example, for future audits.
⚠️ Important: Hrmony reserves the right to delete archived receipt data 90 days after the contract ends. Please back up your data in time before the contract ends to comply with your legal retention obligations. Restoration after deletion is not possible.
What happens during an audit?
In the event of a wage tax audit or social security audit, Hrmony will provide the requested receipts directly. Please inform us promptly as soon as an audit is announced.
📧 Audit announced? Please contact immediately: operations@hrmony.de
Further information
- 📄 What happens in the event of an audit?
- 📄 What happens to archived receipts in case of termination?
- 📄 What does “individual receipt reconciliation” mean?
Any questions? Our Operations Team is happy to help: 📧 operations@hrmony.de