Digital meal vouchers are granted according to the following legal provisions and terms of use:
Short version:
- Only food and beverages
- Only on actual workdays
- Only what was personally paid for
- Only receipts from the current month
- Only receipts from Germany
- Only receipts issued in Euro
Long version:
- The digital meal voucher is to be used only for the reimbursement of meals purchased by the employee on actual workdays. The date on the submitted receipt determines whether it qualifies as a meal on a workday.
- Receipts from days when no work was performed (e.g., vacation, illness) may not be submitted for reimbursement at Hrmony.
- The subsidy can only be used for lunch and dinner meals that the employee personally paid for. The timing of the meal determines whether it is considered breakfast, lunch, or dinner.
- Food is considered a meal only if it is suitable for immediate consumption or intended for consumption during meal breaks – this includes customary beverages when consumed in conjunction with a meal.
- Non-food items such as cleaning supplies, household items, and especially alcohol and tobacco products are explicitly non-refundable and will be sorted out through Hrmony's receipt verification.
- For each meal, only the daily value of the digital meal voucher can be applied. This means that a maximum of one digital meal voucher can be used per workday (bulk purchasing is not allowed for legal reasons).
- Each receipt can only be reimbursed once.
- Double reimbursements (e.g., through expenses/daily allowances on individual days) are not allowed.
- Receipts must be submitted to Hrmony by the end of the month of issuance.
- Receipts from previous months cannot be reimbursed.
- Receipts from abroad cannot be reimbursed (only Germany).
Legal basis: