The administrative effort with Hrmony is significantly lower compared to traditional meal vouchers. Since all benefits are handled completely digitally, the physical management and distribution of vouchers or coupons is entirely eliminated.
What does Hrmony handle for you?
Hrmony takes care of the majority of administrative tasks for you:
| Task | Who handles it? |
|---|---|
| Verification and reimbursement of each individual receipt | ✅ Hrmony |
| Provision of the payroll file from the 3rd working day of the following month | ✅ Hrmony |
| Compilation of all documents in case of a tax audit | ✅ Hrmony |
| Support for employees | ✅ Hrmony |
| Management of multiple benefits via the Admin Portal | ✅ Hrmony |
| Handling registrations and deregistrations in the system | ✅ Hrmony |
What do you have to do as an employer?
Your effort is limited to a few clearly defined tasks:
One-time setup
- Invite employees via the Admin Portal
- Configure benefits and set budgets
- Make contractual additions (Hrmony provides template documents free of charge)
Ongoing monthly tasks
- Register and deregister new employees in the Admin Portal
- Download the payroll file from the Admin Portal and forward it to the payroll office
Occasional tasks
- Send gifts via the Admin Portal (for Hrmony Gifts)
- Pause benefits if necessary (e.g., parental leave, long-term illness)
Time effort per benefit at a glance
| Benefit | Setup | Ongoing effort |
|---|---|---|
| Meal allowance | One-time, a few minutes | Minimal – Hrmony handles receipt verification and payroll file |
| Mobility benefit | One-time, a few minutes | Minimal – Hrmony handles receipt verification and payroll file |
| Non-cash benefit | One-time, a few minutes | Minimal – Hrmony provides the vouchers and creates the payroll file |
| Internet allowance | One-time, a few minutes | Minimal – Hrmony handles receipt verification and payroll file |
| Hrmony Gifts | No setup needed | Only as needed – trigger gift in the Admin Portal |
The advantage compared to traditional meal vouchers
| Traditional meal vouchers | Hrmony | |
|---|---|---|
| Administration | Order, manage, and distribute physical vouchers | Fully digital in the Admin Portal |
| Receipt verification | Manual | Automated by Hrmony |
| Payroll accounting | Manual effort | Payroll file automatically provided |
| Support | Provided internally | Handled by Hrmony |
| Tax audit | Extensive documentation | Hrmony provides all documents |
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Still have questions? Our Customer Success Team is happy to assist you.